Project Assistant

Location 
Greater Vancouver

 

Kerr Wood Leidal Associates Ltd. (KWL) is currently seeking a Project Assistant with a minimum of three years’ experience in project assistance and administration within engineering, construction, or a similar type industry to work in our Burnaby Head Office.

Duties will include:

  • Under direction of a Project Manager, take a lead role in coordination and completion of proposals;
  • Provide Quality control in ensuring that KWL standards are adhered to by providing writing and proof-reading assistance;
  • Prepare and exchange official correspondence related to project activities, including reports and technical specifications;
  • Assist in the development and ongoing status of project management plans, including project budget tracking and reporting;
  • Prepare documentation for discussions, meetings, and briefing sessions, including agenda and minutes;
  • Arrange appointments, receive visitors, place and screen telephone calls, respond to routine requests for information and assist in making travel arrangements for project personnel;
  • Schedule and setup Webex meetings and training;
  • Assist the project managers with Vision updates and reporting including contact databases and project close-out;
  • Maintain office and project record management systems for both paper and digital documents;
  • Assist Sector Leaders in planning and organizing Sector and Corporate work;
  • Assist in reviewing client contracts for Project Managers, including identifying excessive risk and liability to the company, arranging insurance certificates, correspondence with client and arranging for signatures; and
  • Undertake other assignments that Project Managers may deem necessary.

What We’re Looking For

You possess a Grade 12 high school diploma and an office/business administration diploma, or accepted equivalent experience, are highly proficient in MS Office programs (Word, Excel, Outlook, PowerPoint) and web based accounting software (Vision or similar) and possess strong written and oral communication skills (English).   You are personable and professional in your work ethic.  You have exceptional interpersonal skills complimented with integrity, respect for confidentiality, sound judgment and decision-making abilities. You are self-motivated and able to grasp new concepts quickly.  Having the ability to handle many tasks simultaneously, work with deadlines and prioritize work for maximum efficiency is crucial. You demonstrate assertiveness, tact and diplomacy when working with co-workers, project managers, technical staff and clients.

 

Application Form